Archibus is a single platform that can take any disaster from beginning to end from identification to reoccupation of a workspace. Learn how 9 of the 30 Archibus software modules have become must haves to help facilities managers continue to easily manage their workplaces in a safe, convenient, cost effective way.
The Environmental Health and Safety module relays necessary safety information and inform all stakeholders about an incident as quickly as possible.
Read more on Reporting IncidentsThe Building Operations module generates a work request, sends maintenance tickets through the appropriate service level agreement (SLA).
Read more on Disinfecting the PremisesThe Emergency Preparedness module provides users with features to take appropriate preventive action in the face of a health and safety incident.
Read more on Tracking Remote EmployeesThe Asset Management module tracks how many and condition of assets, where they are located, who uses them, and much more.
Read more on Employee AssetsThe Compliance Management module determines whether employees have access to necessary equipment, such as software, hardware, ergonomic chairs, keyboards, mice, desks, etc.
Read more on Surveying for ComplianceThe Strategic Space Planning module offers scenario planning which allows users to create floorplan schemas in AutoCAD without changing or editing the existing floorplate.
Read more on Redesigning your SpaceThe Portfolio Management module helps organizations save money by re-using or re-organizing space, leasing or subleasing space, buildings, and campuses, and more.
Read more on Reducing Area FootprintsThe Project Management module helps organizations restack and repurpose space, change floorplates, and move divisions, departments, and business units for cost effectiveness.
Read more on Managing ChangeThe Enterprise Move Management module provides flexible solutions for returning to the workplace and maintaining social distancing.
Read more on Re‐Occupying your SpaceGet on top of health and safety incidents as soon as they happen. Disinfect premises and move staff and their assets
Track remote employees and take the appropriate measures to keep everyone safe and healthy.
Create and execute a sustainable health and safety cycle. Return to productivity with a repeatable action plan.
Let's say that someone in an organization starts showing symptoms of the coronavirus during the workday. What is the organization's health and safety management plan? Is there one in place, or does one need to be created? How are all stakeholders in the incident going to be notified of the response protocol so every safety step is executed?
Archibus Environmental Health and Safety allows incident management personnel to answer these questions, relay necessary safety information, and inform all stakeholders as quickly as possible upon reporting an incident. The application allows staff to create a report and fill in basic and granular information about the incident:
The strength of Archibus Environmental Health and Safety in this step is integration and connectivity; the software will pull in existing data—such as employee and location data, asset information, work order management, and more—to make the reporting process faster, easier, and more accessible to essential, key players.
Watch Videos on Environmental Health & SafetyOnce an incident has been reported, immediate action needs to be taken to take care of any consequences from the incident—in the case of COVID-19, a thorough disinfection of any affected areas.
Archibus Building Operations provides comprehensive capabilities for properly responding to incidents instantaneously. Using this application allows users to complete actions such as:
Leveraging the cause code within a work request allows users to quickly indicate whether a work request is related to a COVID incident without having to write a detailed description of such. We highly recommend this feature because it reports can be generated from this data, allowing an organization to understand how many incidents have occurred that are related to COVID-19.
A feature that we have found sometimes gets under-utilized is the reference documents. This can be used to provide a standardized process for carrying out work orders, such as disinfecting and cleaning, so quality is maintained, and health and safety can be certain.
Watch Videos on Building OperationsArchibus Emergency Preparedness provides users with features to take appropriate preventive action, whether or not an incident has recently occurred. Pertaining to the COVID pandemic, some use cases we've found that Archibus excels at are:
Archibus Asset Management tracks how many assets an organization has, in what condition they are, where they are located, who uses them, and much more. In the context of the coronavirus, this application can be a game-changer by:
Space utilization can come into play here, as it is connected to the asset and employee that is being tracked.
Watch Videos on Enteprise Asset ManagementThe next application, Archibus Compliance Management complements Asset Management extremely well in the context of COVID-19. Compliance Management can help users determine and maintain employee health and safety while they are working from home.
The application uses surveys to take the assumption out of determining whether remote employees have access to necessary equipment, such as:
Users can also send instructions to remote employees to ensure that they are taking care of themselves, such as:
Surveys are extremely flexible. Users can customize all questions, response types, documents and instructions within a survey, as well as the geographic locations that will receive it or affiliation with a specific organization, should this be necessary. Senders can then view summary reports to understand how certain questions were answered, giving greater insight into an organization.
Watch Videos on Compliance ManagementMuch discussion has revolved around the fact that the new “normal” in the workplace may be slightly different from what employees are used to. Organizations may want to continue to practice social distancing, which requires floorplate restacking. Many organizations have also found that, not only does having remote workers cut down immensely on costs, but that their staff are just as effective when working from home, oftentimes more so.
Archibus Strategic Space Planning offers scenario planning which allows users to create floorplan schemas in AutoCAD without changing or editing the existing floorplate. Common changes organizations make include:
Strategic Space Planning excels at:
In our experience, the Archibus Space Planning and Management module can play a large role in this step because it tracks things like occupancy, allocation, and chargeback, which are key factors when redesigning and restacking your space. This encompasses about 80% of the requirements of going back to work.
Watch Videos on Strategic Space PlanningReal estate is usually the second biggest expense for an organization. How does an organization reduce its portfolio for cost savings while restacking floorplans to maintain social distancing? Archibus Portfolio Management gives an organization a detailed view into their real estate portfolio so strategic, cost-saving decisions can be made. Hand-in-hand with Strategic Space Planning, these two applications can help organizations determine exactly where they can save money by re-using or re-organizing space, leasing or subleasing space, buildings, and campuses, and much more. Some features that the application provides are:
Archibus Project Management allows organizations to organize and execute the space planning and portfolio projects discussed above: restacking and repurposing space, changing floorplates, and moving divisions, departments, and business units for cost effectiveness. Project Management allows users to:
This application shares information with Archibus Capital Budgeting. All the information for the basic steps of a project—identifying a project, detailed analysis, building out tasks, milestones, determining a team, initial baseline costs, and design costs—can be linked back to the capital budget. The application will then help managers determine what tasks need to be addressed first, the budget for each task, and where any remaining budget can be allocated.
Condition Assessment projects can also be bundled up in the same process above in Project Management, run through Capital Budgeting to define cost parameters, and then executed and finalized in Project Management.
Archibus Environmental Sustainability Assessment and Archibus Clean Building also integrate well with this application to help organizations manage any COVID-19 related building projects by project priority and cost.
AutoDesk has released many applications and plugins that complement this application well.
Watch Videos on Project ManagementProvides flexible solutions for returning to the workplace and maintaining social distancing; for example, instead of completely restacking a floorplate, an organization could decide to have every third desk enter the workplace on Monday, Wednesday, and Friday, rotating employees on those days until the pandemic is resolved.
Other phase approaches are possible and limitless. Many organizations have discussed the idea of only having 25% or 50% of their on-site workforce returning to the office space.
Archibus Enterprise Move Management makes this phase approach effortless by:
Archibus Reservations can add functionality by allowing users to create windows linked to work orders between moves and room usage for routine disinfecting to take place.
Archibus Hoteling will also let users stagger hotel space usage; for example some hotel spaces, spaced out for social distancing, could only be available during Monday, Wednesday, and Friday, while others could be available Tuesday and Thursday to allow a disinfection period.
Returning to the Strategic Space Planning step we discussed above, the scenarios created in the Space Planning application can be migrated into a Move Management project. One click of a button will make this scenario into a move project, saving users time, money, and energy.
Watch Videos on Enterprise Move ManagementLearn how to response to COVID-19 through our short videos.